Automate your supplier invoice processing
Centralise receipt of supplier invoices, integrate them with your IT systems, and automate checks and approval workflows. Weexa helps make your entire invoice processing cycle faster and more reliable.
Simplify your supplier invoice management
With multiple receipt channels, checks, internal approvals and posting to accounts, supplier invoice processing can quickly become complex. Weexa centralises and automates these steps to reduce manual work and give your teams better visibility of every invoice.
Less keying, fewer errors and more visibility for your finance teams.
Centralise your invoices
Consolidate invoices from all your channels in one environment.
Automate checks
Validate data and spot anomalies or missing information faster.
Streamline approvals
Route invoices automatically to the right approvers based on your business rules.
Speed up processing
Reduce manual tasks and make it easier to post data to your accounting tools.
From receipt to posting, automate every step
Stay in control of your supplier invoices
Give your teams a clear view of invoices received, awaiting approval, on hold because of an issue or already processed. Everything is centralised to simplify day-to-day follow-up and quickly identify what requires action.
Traceability
See the full history of processing and approvals.
Visibility
Instantly identify invoices that need action.
Performance management
Track volumes and process performance through centralised KPIs.
Example of a management dashboard – for illustration purposes only
Connect your invoice processing to your IT systems
Supplier invoice management shouldn’t operate in a silo. Weexa connects your invoice flows to your business applications to maintain data continuity, from receipt through to posting in your accounting system.
Accredited Platform
Receive your e-invoices in line with regulations.
Business applications
Connect the tools involved in your internal processes.
ERP & Accounting
Integrate data into your tools automatically.
Procurement / P2P
Match invoices against purchase orders and goods receipts.
EDI & API
Automate exchanges with your systems and trading partners.
Gain efficiency across your entire supplier process
Reduce manual data entry
Automate data flows between your systems.
Speed up approvals
Route invoices to the right people and cut processing times.
Reduce errors
Make checks more reliable and reduce errors caused by re-keying.
Improve traceability
Keep a clear view of the status and history of every invoice.
Simplify matching
Match invoices with purchase orders and goods receipts where needed.
E-invoicing
Integrate new regulatory data flows into a consistent, end-to-end supplier process.
FAQ
Your questions answered
Find answers to frequently asked questions about our supplier invoice solution.
What is supplier invoice digitisation?
Supplier invoice digitisation means handling the receipt, checking, approval and posting of supplier invoices digitally. It automates a large part of the Procure-to-Pay (P2P) process and reduces manual processing.
How can supplier invoice processing be automated?
Automation lets you receive invoices, check their data, match them against purchase orders and goods receipts, then route them through the right approval workflows. Once approved, the data can be posted directly to your ERP or accounting software.
What are the benefits of automating supplier invoices?
Automation reduces manual keying and the risk of error, speeds up processing and improves invoice traceability. It also makes it easier to track approvals, anomalies and payment due dates.
How does three-way matching between invoice, purchase order and goods receipt work?
Matching automatically compares the invoice data with the purchase order and goods receipt. Discrepancies are identified quickly and routed to the relevant teams before the invoice is approved.
How do you integrate supplier invoices with an ERP or accounting software?
Invoice data can be sent automatically to your ERP or accounting software using connectors, APIs or EDI flows. Integration lets you keep your existing processes and tools while automating data exchange.
What impact does e-invoicing have on supplier invoices?
The roll-out of mandatory e-invoicing is changing how invoices are received and processed between businesses. Supplier processes must be able to receive the new formats and regulatory flows while still checking, integrating and tracking every invoice.
Why choose Weexa to manage your supplier invoices?
Weexa combines its expertise in e-invoicing, EDI and systems integration to automate supplier invoice processing end to end. The solution integrates with your existing ERP and business applications to streamline processes without creating another isolated environment.
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