HR & Finance Admin & Office Management Responsible - H/F




Logo Weexa

With over 30 years of experience and 160+ specialized resources on 3 continents, Weexa is a leading French group in the digital transformation market. We specialize in the digitalization of B2B flows (EDI/EAI) and offer consulting, solution delivery, and support services. Join us on this exciting journey!


Permanent, Full-time

İzmir, Aegean Free Zone 

Start date
As soon as possible


Reporting to

– General Manager of Weexa Turkey 

– Group HR Director 

General Duties

– Ensure the Office Management of WEEXA Turkey (Staff: 15 HC) 

– Ensure the daily financial controls and ERP reporting to Central Fin Admin team 

– HR Administration management of local team 

– Participate in recruitment processes and continuous training 

– Participate in the organization of internal and external events 

– Contribute to the CSR policy elaboration 

Main Activities

Finance administration and Office Management

– Manage WEEXA Turkey’s expense reports. 

– Process work orders, supplier invoices, customer invoices, purchase orders, expense claims, account payments, and payroll in collaboration with the Finance and Admin teams in other affiliates. 

– Support the global financial management team in controlling processes & budget planning 

– Keep a digital record of all financial transactions, documents, and supplier information. 

– Monitor and reconcile bank statements. 

– Oversee and arrange travel for WEEXA Turkey. 

Office Management

– Execute routine management tasks as requested by GM 

– Handle mail and telephone communications. 

– Oversee the inventory of supplies and consumables and execute orders. 

– Administer general services and contractual agreements (liaison with customs, Free Zone, ESBAS AS, etc.). 

– Organize & maintain archives. 

– Conduct general administrative tasks (Notary, update administrative records for clients and suppliers, ensure regulatory compliance on premises: security log, Free Zone Regulatory Requirements, Lease, Billing, etc.). 

Local HR Administration Management

– Employees entry and exit procedures (employment contracts, physical files, social declarations, exit interviews, end of trial period assessments). 

– Follow up absences and overtime. 

– Prepare monthly payroll variables for accounting department  

– Coordinate the processes with local Administration (Visas, permits and residence permits…) 

– Participate in the recruitment process (help to define job descriptions, conduct interviews, etc.) 

– Contribute to the training and skills development policy & follow up post-training 

– Monthly reporting to Global HR  

– Internal communication: Promote corporate values and shape a positive culture 

Skills we are looking for

– 2-3 years of professional experience in a similar role 

– Proficient in English, both spoken and written. 

– Understanding of payroll components. 

– Understanding of the company’s organizational structure, culture and expertise. 


– Autonomy, and responsiveness. 

– Rigorous and excellent organizational skills at work. 

– A strong sense of responsibility and professional ethics. 

– Effective communication and presentation abilities. 

– Readiness to serve and availability. 

– A penchant for human capital development