HR & Finance Admin & Office Management Responsible - H/F
ABOUT WEEXA
With over 30 years of experience and 160+ specialized resources on 3 continents, Weexa is a leading French group in the digital transformation market. We specialize in the digitalization of B2B flows (EDI/EAI) and offer consulting, solution delivery, and support services. Join us on this exciting journey!
PRATIC CONDITIONS
Contract
Permanent, Full-time
Location
İzmir, Aegean Free Zone
Start date
As soon as possible
Level
Middle
Reporting to
– General Manager of Weexa Turkey
– Group HR Director
General Duties
– Ensure the Office Management of WEEXA Turkey (Staff: 15 HC)
– Ensure the daily financial controls and ERP reporting to Central Fin Admin team
– HR Administration management of local team
– Participate in recruitment processes and continuous training
– Participate in the organization of internal and external events
– Contribute to the CSR policy elaboration
Main Activities
Finance administration and Office Management
– Manage WEEXA Turkey’s expense reports.
– Process work orders, supplier invoices, customer invoices, purchase orders, expense claims, account payments, and payroll in collaboration with the Finance and Admin teams in other affiliates.
– Support the global financial management team in controlling processes & budget planning
– Keep a digital record of all financial transactions, documents, and supplier information.
– Monitor and reconcile bank statements.
– Oversee and arrange travel for WEEXA Turkey.
Office Management
– Execute routine management tasks as requested by GM
– Handle mail and telephone communications.
– Oversee the inventory of supplies and consumables and execute orders.
– Administer general services and contractual agreements (liaison with customs, Free Zone, ESBAS AS, etc.).
– Organize & maintain archives.
– Conduct general administrative tasks (Notary, update administrative records for clients and suppliers, ensure regulatory compliance on premises: security log, Free Zone Regulatory Requirements, Lease, Billing, etc.).
Local HR Administration Management
– Employees entry and exit procedures (employment contracts, physical files, social declarations, exit interviews, end of trial period assessments).
– Follow up absences and overtime.
– Prepare monthly payroll variables for accounting department
– Coordinate the processes with local Administration (Visas, permits and residence permits…)
– Participate in the recruitment process (help to define job descriptions, conduct interviews, etc.)
– Contribute to the training and skills development policy & follow up post-training
– Monthly reporting to Global HR
– Internal communication: Promote corporate values and shape a positive culture
Skills we are looking for
– 2-3 years of professional experience in a similar role
– Proficient in English, both spoken and written.
– Understanding of payroll components.
– Understanding of the company’s organizational structure, culture and expertise.
Personality
– Autonomy, and responsiveness.
– Rigorous and excellent organizational skills at work.
– A strong sense of responsibility and professional ethics.
– Effective communication and presentation abilities.
– Readiness to serve and availability.
– A penchant for human capital development